Simployer HRM Release Notes

This release focuses on enhancing the user experience by streamlining and modernizing navigation within the Simployer Portal.

1. Updated Header:

• Product Switcher: A new feature allowing easy navigation between different products in the Simployer suite.
• Search Bar: Remains in the same position and functions as before, with user information displayed next to it.

2. New Left Menu:

• Navigation has moved to the left side of the screen, offering a more consistent and visible menu. It can be minimized to provide more workspace. Menu items are reorganized for clearer access to different areas of the portal.

3. New Tab Menu:

• Users can now easily navigate between areas related to personal data using a tab-style interface.

4. Mobile Experience Improvements:

• A new mega menu consolidates navigation and search features, improving the mobile interface for easier access.

5. New Start Page: (Next step*)

• A redesigned start page introduces several new widgets:
  • Popular Shortcuts: Provides quick links to frequently used pages.
  • Fun Facts: Displays rotating fun facts on each visit.
  • Your Colleagues & Sick Leave: Modernized widgets displaying your colleagues and sick leave details.
  • Your Messages: Remains the same as before, showing user messages.
    
    *This update is part 2 of the update, and will be released within 2024

6. Simployer App Update:

• During December 2024, the Simployer App will be removed from the App Store and Google Play. However, users can still access Simployer via web browsers by adding a shortcut to their home screen, which will offer the improved navigation experience on mobile.

These updates are designed to simplify and speed up navigation, making it more intuitive both on desktop and mobile platforms.

Read more here.

Please note:

These updates will be released in several steps.

Planned release is week 48, but there might be changes along the way. 

We're excited to bring you a new feature that puts more control in your hands! With this update, you can now manage sizes and values directly, saving you time and effort.

The advantage of this update is that customers can now manage sizes and values on their own. For example, bulk importing values – say a customer has 500 employees who need a specific size and value, such as "Has work phone: Yes/No."

Previously, customers had to rely on external support for this process. Now, they can create their own sizes and import values for all employees themselves, eliminating the need to do it manually for each person or pay for assistance.

Reach out if you want access to the API. 

We would like to inform you that we have done some improvements in our reports

Now, you can easily track new hires and employees who have left within your selected timeframe. This allows for deeper insights into your workforce dynamics.

Plus, we’ve introduced a convenient checkbox that lets you display only the latest position of each employee. No more clutter—just the most relevant information at your fingertips! Previously, all position changes within the selected period were shown, but now you can customize your view to suit your needs.

We’ve also streamlined the report variants that highlight changes (options 3 to 5 in the “Show employees who” radio button group). This cleanup makes it even easier to access the data that matters most to you.

It's been a busy couple of months this Autumn, and we have made several improvements and bug fixes.

Better handling of colliding pulse schedules

As you may know, we have in place some rules while scheduling a pulse to prevent you from creating a schedule that would go against the anonymity(such as scheduling 2 pulse schedules, one to group A and another to group A + attributes Country: Sweden). In the latest release, we've made sure to show a warning if the editing the question would make it collide with an existing schedule when editing a pulse.

Question text overflowing

In the thumbnail view of questions, the long phrases used to overflow, hiding the question icons. We've made improvements to that the question text doesn't overlap with the icon below.

Improvements/Fixes on anonymous chat

(1)There was an issue of users who didn't belong to any group  not being able to start an anonymous chat to the HR admin while answering. We've fixed this issue so even users who don't belong to a group will be able to start a chat to the HR admin while answering a question.

(2)For HR admins and group owners, we've made it possible to distinguish a comment that you already have an anonymous chat, and a comment that doesn't so it's easier to recognize without having to go to the anonymous chat page. The chat icon will be shown next to comments that you are already involved in an anonymous chat, and the + icon will be shown next to comments that you don't have a chat based on it.

Same order of questions in a pulse and in the Individual questions page

Sometimes questions in the Individual questions page were not shown in the same order as in the pulse details. We've made sure that the results are shown in the same order as the questions ordered in the pulse.

Some minor bug fixes:

-Fixed issue of page scrolling down when navigating to the Dashboard

-The link to the sentiment analysis FAQ page showing an error in the mobile apps have been fixed.

-Fixed issue of the group selector sometimes not showing after switching system languages in the iOS mobile app.

-Fixed the scroll bar overlapping with the pulse description on the web

Streamline your employee access management with Simployer! Our intuitive reporting feature allows you to effortlessly track who has access to crucial applications and who doesn’t. Save time and gain peace of mind with a clear overview of your team’s application access—all at your fingertips. Discover how simple it can be!

The report that shows individual results on activities was previously showing the status “Not applied” when the report did not have any information. This status is not always true because it might be other reasons there is no data (for example some results was removed due to filter settings in the report). Since we occasionally get questions about this inconsistency, we have now decided to remove the status and instead leave it blank when there is no data.

NOTE: This is not news for everyone, since this fix was already implemented for Norwegian language, and several customers with Swedish and English have this fix since long before due to customized translations.

We have listened to your request and added some fields to the relatives/Next of kin report. Previously, the report included name and phone number. Now, we have added fields for email and address as well. 

The following reports have been enhanced with a filter for template (survey-resource).

• Surveys, Group Statistics
• Survey, Detailed Results

Now you can get results from all courses using the same survey-template without having to manually select each individual survey. Just select "Everything in list" (or multiselect courses), then filter on Survey resource and the result will only include surveys based on that template.

The following reports have been enhanced with a Gender filter:

• Accumulated Course Duration (available in both group and individual reports)
• Meeting Overview

This update enables the creation of reports to compare course participation summaries based on gender, as well as the ability to analyze gender differences in the completion of performance review meetings.

Now we have created and released endpoints to read Absence in the API HRConnect! This gives possibility to get all absence in a period of time, and all absence that has been modified in a period of time.

For more information: https://hrconnect.simployer.com/index.html

Hi all,

We just wanted to share that you - given that you have access to our Insight module - now can share reports you've created with colleagues using Insight. Shared reports will be available on your colleagues report list, and in addition links to reports can be shared directly. 

If you don't have access to Insight we would like to remind you that it's possible to try Insight for free - see this release note here for more information. 

Compliance is important for us at Simployer - and that's what this update here is all about!

In this release we have added an extra step in the process of removing document protection. While users with document administrator roles should have permission to view, also, protected documents - they should not be able to access these types of documents by default. Meaning  that document administrators, from now on, first must actively remove document protection in order to access a document.

This update is not equal to any loss in permissions - but will make sure that protected documents can't be accessed without someone taking a conscious action. This logic/feature is a "compliance by design" type of setup meaning that it's still the document administrators responsibility to make sure that document protection only is removed if/when there are support for this in, at any given time, applicable legislations, for example ones related to compliance. 

This update heavily improves the functionality when deleting documents for a person (a user in the system). From now on you will be presented with a list of all document types connected to a person, such as an employment contract or a profile picture, when initiating the deletion process. All document types will be displayed as long as the person has at least one (1) document of the type connected to the user. 

In addition a checkbox will pop up enabling you to select if you want to delete all registered documents for a person (no matter who registered it in the first place) or only documents the users themselves registered (meaning that documents registered by, for example, a manager will be kept).

If you choose to not delete all documents connected to users they will be given the status "Personal data partially deleted".  

It's first  when all documents connected to users are deleted that the status also will change to "Deleted". 

A few examples of how this will work in practice:

Example 1

Tom has 3 documents connected to his user: 1 general picture, 1 contract (uploaded by his manager) and 1 general picture uploaded by himself.

If the administrator selects "general picture" and checks "delete only documents created by user" then only 1 document will be deleted. Toms status will then change to "partially deleted". The  same document categories will be displayed since Tom still has 1 general picture document (uploaded by his manager) connected to his user.

Example 2

Lisa has documents of many types connected to her user, all created by her manager. When selecting all document types AND the "delete only documents created by user" option - no documents will be deleted. However, the status will still change "Personal data partially deleted" and thus enable you to return to deletion process at a later point in time (until no documents are left). 

Example 3

A Privacy Manager checks only the box "Delete only documents created by the user" in the initial part of the deletion process. The result will be that no documents are deleted since no other category (defining document type) has been selected in addition.

Please note that these improvements - for now - applies for single person deletion and not bulk deletion. However they, all in all, should result in some eagerly awaited flexibility when it comes to data deletion in general. Enjoy!

Not all updates are big ones - but that doesn't mean that they're unimportant!

This time around we just wanted to let you know that yet another update has been made to our HR Connect API - meaning that endpoints for reading account information has been added.

Two key features have been updated in the new Individual questions page. In the latest release, it will now be possible to:

(1) Filter question results with a segment(user attribute).

(2) View your "own answers".

We've also fixed some issues that were raised in the new Individual questions page.

-Fixed labels not showing properly for the Rater question.

-Fixed showing error when no employees have provided their answers in the new Individual questions page.
-Fixed issue of not showing the group image in the User anonymity modal in the new Individual questions page.

When downloading the CV for a user, it was previously in an old word-format (.doc). This caused some security alerts for some users. Now we have upgraded so that the exported file is in the new format .docx.

• Employee
• Employment
• Organization
• Person
• PersonManagerRelationship
• Address
• Child
• ElectronicAddress
• ExtendedProperty
• IdentityIdentifier
• NextOfKin
• Phone

Interested in getting support carrying out that all important salary pay gap survey?👫

We have just released a new module to support this very thing - carrying out salary pay gap survey(s) that is.

With Equal Pay you will get support throughout the entire process and also make sure that the survey is done in a structured, efficient and accurate way.

Please visit the Administration page within Simployer Portal and choose "Trial" in the left hand menu for trial activation and more details about Equal Pay. The trial is for a limited amount of time, but should you wish to continue afterwards we'll of course help with doing so.

You now have the opportunity to test our Insight dashboard for free! The dashboard will give you an overview of your most important HR data, that already is registered in the system. This can help you to be more proactive in the way you work, follow trends and make data driven decisions 👓🖥️.

You can easily activate the module and see more information about the Insight dashboard by visiting the Administration page in Simployer Portal (just choose "Trial" in the left hand menu!).

The trial is for a limited amount of time, but should you wish to continue afterwards we'll of course help with doing so.

With the new HR Connect API we provide even more efficient management of HR-related data making it easier for you to read and analyze what's going on in Simployer HRM. And in the extension providing you with a better overview of important metrics and understanding of your business and organization. How about that!? 

About the API

The HR Connect API provides endpoints to retrieve information about employees, organizational units, contact data, employment contracts, and more within your organization. The API is secured by bearer token(s) generated in SimplAuth.It can be accessed using various third party tools such as Excel and Power BI - in addition to being consumed directly via your internal systems. 

How to start using HR Connect API

In order to get going with HR Connect API you need to get authorized by SimpleAuth token. This is done by creating your own client in the Simployer Admin Center.

See this link for instructions https://developer.simployer.com/our-apis/simplauth/. 

Want to link the HR Connect API to aforementioned third party tools such as Excel and Power BI?

Here's another guide for you: https://developer.simployer.com/our-apis/connect-api-through-power-query/

The actual API can be found here: https://hrconnect.simployer.com/index.html    

A few examples and details

We have introduced a feature that allows reminders to be sent to participants a specified number of days before the course end date. These reminders will be sent to participants who have not yet completed the course, based on the number of days specified by the course administrator.

This new event complements the existing option of sending reminders to students who have not completed the course a certain number of days after the activity's start date.

In the past, to display your profile picture in both the Simployer portal and Talent, you had to upload it separately in each platform. Now, we’ve made it easier for you. When you update your profile picture in Simployer portal, it will automatically sync to Talent.

If you don’t have a profile picture in Simployer portal, don’t worry. The picture you’ve chosen in Talent will be used. However, once you select a picture in Simployer portal, it will replace the existing picture in Talent. Please note that you can no longer update profile pictures directly from Talent.

This update only affects Talent customers who are connected to Simployer Core.

Fullscreen mode for templates editor

This release contains a fullscreen mode for templates editor. This will give the editors with smaller screens more space when working in templates, and also help to create more focused space. To use the fullscreen mode simply press the 'Fullscreen' button above the editor, and to exit press it again.

Notification to nearest manager when document expires

When a document expires, the user that has uploaded the document, will be notified. Previously we have added a setting, that makes it possible to notify the document administrator as well. After the latest update, the setting will also include a notification to the nearest manager when the document expires.

What's new in the Individual questions BETA page?

In the Results > Individual questions page, you can see the question results with updated chart styles alongside new additional improved features. Here is the list of the major improvements in the new page.

1) An updated filter

The Individual questions page has a new look. The Beta page will use the same top filters as the Segments and Heatmap page to select groups, pulse/questions and dates. You can now be more precise on how many results you want to see for a question, or how far back you want to go.

2) Improved handling of empty/blank statements

Empty or blank statements in comments and Free-text answers will be filtered out to ensure the quality of results.

3) Updated question results charts

The question results will be shown in the same updated chart styles as in the Dashboard. Here are some examples:

Additionally for Binary and Binary picture questions, the results will now be shown per week/date.

4) See question results from other pulses

If a question was included and scheduled in multiple pulses, it will be possible to see results from different pulses inside one question result. Turn on the “Results from other pulses”, and it will show that question’s result from other pulses within the filtered date range.

5) Updated integrity modal

We've updated the modal explaining why results are hidden. It now contains more details why a certain group's results are hidden, such as which groups it's too similar to in comparison.

What's next?

There are some features that we hope to improve still in the new page, such as filtering the results on user attributes and being able to see your own answers. So until we can ensure the new page can fully replace the previous page, both the new Individual questions page and the previous version will be available to you. 

A minor, but nonetheless annoying, inconvenience has been solved meaning it's now possible to delete competence documents related to competences that no longer exists or documents that aren't linked to a competence.  

This has, for example, been an issue restricting removal of documents and competences during offboarding of former employees - but should now work a bit smoother. 

While API key based authentication will be supported until the end of September 2024, we encourage you to adjust your solution utilizing Analytics API to fetch SimplAuth tokens instead of using API key as soon as possible. Going forward new API keys won't be provided.

Analytics API is a REST API that enables you, as a Simployer customer, to read and analyze your Simployer HRM data. Being able to run these kind of analyses is of course an important part of understanding your business and organization better, get a good overview of important metrics and locate where improvements can be made.

Analytics API implements OData open standard and can be accessed using various third party tools such as Excel and Power BI - in addition to being consumed directly via your internal systems. 

Though we always try to be as swift as possible when you reach out to us one big upside of this switch is that it makes the setup process self serviced when using the Admin Center. 

Click here for information about the possibilities with Analytics API and how you get started!

Knowing when your employees birthdays or anniversaries occur is quite important! And with the latest improvement of our birthday & anniversary notification setting we've made sure that you'll never ever miss the right time for congratulations & celebrations again 🥳.

Previously the setting for choosing how long time prior to a birthday or anniversary the notification should be sent was an open value type of choice. On a yearly, monthly or daily basis one could choose any custom value deemed suitable. While freedom of choice in general is a good thing, this led to trouble. For example when choosing weekly notifications 5 days prior to a birthday (a reasonable choice one might think) it would result in the setting providing users with a list of upcoming birthdays 5 days into the future, skipping birthdays occurring on Saturdays and Sundays.

While many notifications might be better than no notifications it can also be tiresome to get them too often, no matter how important it is to give the employees some extra attention. With this in mind we've simplified things.

From now on the options have been adjusted to:

• Daily, 1 or 2 days ahead.
• Weekly, 0, 7 or 14 days ahead
• Monthly, 0, 30 and 60 days ahead. 

Since many have entered custom values earlier on we've also converted them to fit in with the new options:

• Daily, for those with 0 days ahead 0 has been kept. Values bigger than 0 have been converted to 1
• Weekly, for those 0 days ahead 0 has been kept. Values between 1-7 have been converted to 7. Values over 7 have been converted to 14. 
• Monthly, for those with 0 days ahead 0 has been kept. Values between 1-30 have been converted to 30. Values over 30 have been converted to 60. 

Document administrator gets access to remove protection

Previously, it has only been possible for the employee that uploaded the document to remove the protection from the document. Except if this person has been deactivated, then the document administrator can remove it.

This has been challenging in scenarios like when the employee is on a long-term absence and so on, then no one can remove the protection.

We have now added the possibility for the document administrator to remove the protection. This will make the process more flexible, if there are cases where the employee that protected the document is unavailable.

Updated templates for on/offboarding in English

The Norwegian templates for on/off boarding are now updated and published in English. If needed, administrators can do adjustments in the templates to follow internal routines.

Updated templates for Norwegian contracts

The 1th of July, new regulations will be implemented for employment contracts in Norway.

We have now released an updated version of the templates for full time and temporary employment. The updated templates are available for you to import in the Contract module.

If you need more information about the new regulations, or help to adjust your contracts, please contact us at konsulentps@simployer.com!

Recently we have been cleaning up a few annoying bugs and errors in addition to minor improvements to remove friction in the user experience. Below you find a short summary.

Fixed missing birthdays for Managers on "Today's" section for employees within subunits

Previously users with manager roles didn't get the popular visual reminder about employees birthdays in "Today's" section even though the system setting was toggled on correctly. 

Enabled downloads of employment contracts from Document module

Recently there has been issues with customers getting an error when trying to download employment contracts from the employment module, even though it works when downloading in the contract module context. 

Decluttering of settings

In order to remove unnecessary complexity and improve user overview of system settings we currently are cleaning up and removing settings not being used. This will be done continuously going forward - but a few ones have already been removed;

• SendDocumentExpiredMessage - setting for preventing notification to be send when a document has expired.
• SpecialDayLimitNumberOfPersonsSetting - setting for limiting the number of special days a user/person in the system can have.
• ProfilePictureVisibilitySetting - setting for restricting the visibility of profile pictures on organizational or departmental levels. 

The fields 'EmployeeNumber', 'StartDate' and 'Gender' is added to the sync between Simployer Portal and Talent. This means that if these fields are updated in Simployer, it will automatically update for the user in Talent. 

NOTE: An initial sync is required to get these 3 fields synced for all existing users (contact support if this is required).

We are excited to announce a small but very important update to Handbooks that we believe will significantly improve your experience. We understand that adding users manually can be a time-consuming task, so we’ve introduced a new feature to make this process easier for you.

From now on, you can import users to Handbooks directly from files! Here’s how:

1. Navigate to the Users section in the Administration module.
2. Click on "Create."
3. Select "Import Users."

The Talent Public API has until now only had basic authentication (with username and password). To enhance security and meet audit requirements, customers can now opt to enable mutual authentication for their API in addition to the existing basic authentication.

Contact us for more information if you want to start use the new authentication method in your integration.

Read more: Overview of mutual authentication on Azure Application Gateway | Microsoft Learn

To improve insights into previous changes and updates to person data we have now released long wished for functionality for activity logs. This feature provides possibility to see which changes were carried out to a person in Simployer and when, during the past 12 months.

The activity logs are available from both the Administration section for system administrators as well as directly on the person page also for person administrators. 

 In the activity logs you will be able to see:

• When – time and date for when the update was carried out
• Employee – which person the update was carried out for
• Changed by – which user who carried out the change (admin, system etc.)
• Category – if the update was connected to for example personalia, registration of next of kin or electronical addresses etc.
• Value – specific info about the information that was changed & updated

With this new feature we are providing a better and more structured way of tracking changes carried out to persons within Simployer down to specific employees  - as well as on departmental levels. You will also find it easier to learn what kind of data that actually was changed, by whom and in which context.

This improvement is but one of many upcoming ones focused on helping you save time and work more efficiently in Simployer!

Please note that the activity logs are restricted to showing only data that we are currently logging for changes – and only for active persons in Simployer. 

A new filter is added to Insight. The filter allows you to choose if you want to display or hide deactivated departments. This will be useful to filter for if there has been reorganizations or updates in the organization structure where units have been deactivated.

When creating a salary review, relevant units and employees are added to the selection. A salary review can be ongoing for a longer period, and changes may happen in the organization - like employees get new positions or manager. Previously the selection of employees in the ongoing salary review, has not been updated after an employee has gotten a new position or manager. 

To make sure the manager doing the salary review is informed about the latest changes, we will now add information in the salary review if there has been any changes. When changing affiliation, position or manager, the employee will still be part of the original department he/she belonged to when the salary review actually started. The manager will get information about the change:

In Simployer there are several registers were the customer can create own values, ex extended properties, positions and so on. Now we have released the possibility to translate these values, so the user will be able to read the registers in the same language that is set as user language.

Previously the administrator had to create all values in the different registers in one language, because there were no option to translate this to all user languages. In the latest version, there is released a new page for administrators to translate all custom made registers to other user languages. This means that the users will be able to see the different values in the same languages as they have set as their user language. Like Extended properties: If all values are translated to English, Swedish and Norwegian, the users will see the different values in the language they are using. 

Another example is the position register. If you are using the Contract module, and have created the position register in English, but using Norwegian or Swedish templates for contracts. The administrator can now translate all position titles into Norwegian and Swedish, and when creating new contract, the position will be displayed in relevant language.

This will also be implemented for reports going forward.

1.Differenciating copied pulses from the original
There’s been several feedback that finding a copied pulse is confusing. Now, when a pulse is copied, it will add “(Copy)” at the end of the pulse name, and show the copied pulse name in the pop-up afterwards with the message “Your pulse has been copied successfully as "{{name}}".”

2.Remove old date/time settings on questions
This has caused some confusion as the previous date/setting per question isn’t taken into account when scheduling a pulse anymore, and yet it was shown in the pulse details. We will be removing it, and the date and time of when the questions in a pulse survey will be Open or Closed will continue to be set when scheduling a pulse.

3.Sorting by pulse name or date in the scheduling list view
Within each Live/Upcoming/Past section, it will be possible to sort schedules by the Pulse name or by the Date in either ascending/descending order.

4.Seeing historic results in the engagement board
It will now be possible to select a past date to look at previous results in the area chart and line chart in the Engagement board.

5.Selecting a custom background color for custom questions
There’s been several requests around allowing custom colors for questions so that admins and managers could chose a color that fits their brand. As a first step, we will make it possible to pick a custom background color when creating a custom questions. While editing the color for &frankly or “locked” questions is still not possible, hopefully this improvement can allow our customers more flexibility.

Encouraging employees to leave comments while answering is a great way to capture sentiments that may be hidden behind a question’s answer. However, understanding and addressing direct textual feedback isn’t always easy. For HR and leaders, there would be a need to ask more about a particular comment to understand it better and discussing it openly can be difficult to get honest feedback initially. Also for employees, they might feel their comments go un-answered and feel discouraged to add comments in the future.

That is why we are introducing a new “Anonymous chat” feature for employees and leaders to talk about the question and their comment anonymously. Leaders and the HR administrator will be able to find out more about a particular comment and clarify the meaning, while employees are given the opportunity to be more frank and initiate an anonymous discussion themselves.

For the HR admin
HR administrators can enable or disable the anonymous chat feature for the entire organization. When enabling the feature, it is mandatory to assign the main HR Admin that will be responsible for following up on any chats addressed to the “HR admin”. It will also be possible to decide if the employee can initiate a chat addressed to their own group owner(Leader), to the HR admin, or both.

For employees
If the anonymous chat feature is enabled in the account, it will show a toggle to initiate an anonymous chat based on the comment they are leaving while answering a particular question. It will be possible to initiate a chat to either the HR admin or one of their direct group owners.

For group owners(Leaders)
Group owners(Leaders) will be able to initiate a chat from a comment left in their direct groups.

Updates to existing &frankly questions

We have taken into account some feedback and requests we've gotten regarding &frankly library questions. Soon, we will be realing several updates to existing &frankly questions.

(1) Arabic translations for &frankly questions. &frankly library questions will have Arabic translations.

(2) Update to Finnish translations using suffix "mies" for manager.
There has been feedback that several &frankly questions used the suffix "mies" in the Finnish translations, and that in general it's an old-fashioned expression. So several questions will be updated, for example "Would you like to have a one-to-one with your manager?" would be updated from “Haluaisitko jutella kahden kesken esimiehesi kanssa?” to "Haluaisitko jutella kahden kesken esihenkilösi kanssa?" If you have used this question in a previous survey, the updated question phrase will show in past results as well.

(3) Question "How does the collaboration work... ...within the entire company" will be updated to "How does co-operation work ...within the entire organization".

(4) Question "Would you recommend your manager to friends" will be updated to "Would you recommend your manager to others".

Workplace assessment pulse/questions

We will soon release a new "Organizational conditions" pulse. This pulse has been created with the help of Karoline Amundsen Dystebakken, Simployer's legal advisor HR. The questions in this pulse addresses § 4-1 of the Norwegian Working Environment Act, and will be available in all preferred languages(not including Swahili and Arabic)

Also, the "Arbetsmiljö (afs)" which addresses the Swedish AFS 2015:4 ("afs") legislation will be moved to the "Workplace assessment" section in the Pulse library page.

We are launching a new dashboard in Simployer insight, which will give you an overview of the diversity in your organisation!

The dashboard consists of the following data:

• Gender distribution
• Age distribution
• Turnover by gender
• Personnel categories divided by gender
• Employment percentage by gender
• Appointments and dismissals broken down by gender
• Managers divided by gender
• Absence divided by gender (Parental leave, own illness and child's illness)

In November and December, we will gradually launch a new navigation and a new page called My Simployer. The aim of My Simployer is to give you the most important information you need from our products compiled on one page. The changes in the navigation are made to create a holistic user experience and make it easier to find our products.

My Simployer

My Simployer will be introduced at the end of November and more features will be added as early as 4th of December. My Simployer will receive regular updates and we are planning more new features on the site. The goal is for My Simployer to become the start page for the entire product suite and eventually replace the Simployer Portal for customers who currently have this as their start page. The exact date for when the Simployer Portal will disappear has not been set and for now the Simployer Portal will continue to be the landing page while you can test My Simployer. The person search function will be available as before in the Simployer Portal.

First version of My Simployer is in November and a new version with more widgets will be added in December.

New navigation

Most of the products in the product suite got a new side menu in November. In that menu, you get access to all the functionality found in the products you use. The menu works in the same way in all products. The menu can also be minimized to maximize the workspace.

New header

In addition to the updates in the side menu, we will be launching a new header in many of the products. It will make it easier to navigate between our products and improve the interactions within the entire Simployer suite. We're going to start by adding a product selector and personal settings to the new header. The new header is ready for launch and will be continuously published in the various parts of our product suite.

Header and product selector in the current solution and with a new look that will be launched in December.

The changes to the menus and My Simployer will be implemented in November and December:

• November 8th: New left navigation - Compensation
• November 13th: New left navigation - Insights
• November 15th: New left navigation - Talent
• November 17th: New left navigation - Engagement
• November 20th: The first version of My Simployer is launched
• December 4th: More features are added to My Simployer
• December 4th - 31st: New header and product selector are launched continuously in most products.

When creating a new employment contract, the manager has access and receives notifications of the progress, is default signee and is displayed as manager in the contract details view.

Until now, we have used the manager of the person for whom the contract is created. We have now changed to using the manager of the department to which the position belongs.
In most cases it is the same person, but the change will make it more accurate in case of internal recruitment to another department or in cases where a person belongs to more than one department.

In addition we have removed the notification that a contract has been created to avoid too many emails.

There have been several requests about how dates are displayed when viewing results.

Some have expressed a need to see "year" info, and others have mentioned that "weeks" are difficult to understand depending on the employee's cultural background. That's why we've added a more varied date format option for you to choose from, according to your preferences. You can choose your date preference by clicking on the user settings at the top right.

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Diver date formats when looking at results
There has been several requests in the past around how dates are shown when looking at results. Some have expressed the need to see see "year" info, and others have mentioned that "weeks" are hard to understand depending on the employee's cultural background.
That is why we have added a more diverse date format option you can chose from, according to your preference. You can select your date preference by clicking on the user settings in the top right corner.

Update on the eNPS question
The eNPS question in the &frankly question library has been updated. Even if an employee loves their current employer and the workplace, they might not necessary want to work with a friend. Therefore instead of asking "How likely are you to recommend {{COMPANYNAME}} as an employer to a friend?", it will how ask "How likely are you to recommend {{COMPANYNAME}} as an employer to others?".

We’ve continued to make updates to the new Individual questions BETA page. Here are some of the recent improvements:
Fixed results being difficult to read when many date/weeks were showing.

• If the user attribute "Companyname" is added in the Company settings and asked in a survey question, the placeholder {{COMPANYNAME}} will be displayed when looking at the results. This is because employees in same group can each have different "Companyname" values, or even not have one defined. For example, within group “Simployer” there could be employees who have “Companyname” value “Simployer SE” or “Simployer NO”. So while people in the Simployer group are answering the question “{{COMPANYNAME}} is moving in the right direction”, they will either see “Simployer SE is moving in the right direction” or “Simployer NO is moving in the right direction”. However, when looking at group “Simployer” results for this question, we will be showing the placeholder as group members saw different versions of the question.

• Fixed not being able to scroll down when there are multiple week/date results Work/Life balance question.

• Fixed some question result charts being truncated.
• Fixed not being able to compare group results for quick questions.
• Fixed min/max label for "Meter" question always showing in English, even when another preferred language is selected.

• Fixed showing previously selected group's response rate when comparing groups, and you selected one group for comparison followed by another.

Other bug fixes

• Fixed showing "&frankly" instead of actual company name when previewing notification emails in the scheduling flow.
• Fixed articles linked inside actions leading to the wrong URL.
• Fixed tooltips not disappearing when hovering over spread results in the Dashboard insights.

The Simployer Employment Contracts module has been updated and includes a new function to import standard templates and an update to the design of the template pages.

Import standard templates into your own site

You can now import our standard templates directly into your Employment Contracts module. The template is available to simplify and establish faster, and so that we can help with recommendations for what should be included in a contracts template.

When you are on the page for templates, you will find an import button in the top right corner. A new window opens where you can choose which template you want to import. Click next to choose settings for this template.

Once the template has been imported, it is owned by you and you can make the changes you want.

Consider that text and fields may need updating to match your company and agreements.

Updated design of the template pages

The pages for templates have been updated with a new design and you can find all the details for the template by clicking on the template name.

You can browse between different pages and find a pen in the upper right corner to make any changes to the different templates.

In the list view for the templates you will now find a new column for countries. Fields are not mandatory, but are intended to simplify the process when you have templates in the same language but for different countries.